Administrative Assistant to the Chief Diversity Officer
Salary Range:
Salary commensurate with experience and qualifications
About SMU
SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.
SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence.
Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact.
SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.
About the Position:
This role is an on-campus, in-person position.
The Administrative Assistant provides professional and highly skilled administrative support for the Chief Diversity Officer (CDO) including calendar and meeting management, presentation or meeting preparations, logistics and guest relations. He/She/They cultivate and maintain high-level interactions with the Office of the President, Office of the Provost, Vice-President of Student Affairs to coordinate joint meetings and activities. The position acts as the central point of contact for inquiries and requests for the Office of Diversity and Inclusion and maintains an office atmosphere that is welcoming to all Mustangs. The position exercises discretion and independent judgment with respect to matters of significance and confidentiality according to University procedures.
Essential Functions:
Provide front desk customer/client support by opening and closing the office during regular business hours; answering and assisting callers and responding inquiries to the office email account. Maintain a warm and welcoming office for guests including basic greetings, providing helpful information and hospitality while waiting. Ensure that all equipment is in working order.
Support the Chief Diversity Officer's administrative needs including maintenance of the CDO's sphedule and calendar; travel logistics, meeting requests and logistics, presentation preparation and official correspondence. Develop and maintain the filing and record keeping system for activities and correspondence of the COO and the Office of ODI including the handling of confidential materials.
Management of the budget and procurement needs of the Office of Diversity and Inclusion. This includes maintaining proper supplies necessary for the efficient working of the office; reconciliation of P-Card and travel expenses of the Chief Diversity Office, etc.
Maintain strong professional working relationships with the administrative staff of the Office of the President, President's Executive Committee; Business and Finance; Athletics, and the Department of Human Resources.
Qualifications
Education and Experience:
A high school diploma, or equivalent, is required. A bachelor's degree is preferred.
A minimum of three (3) years of experience providing administrative support to managerial personnel is required. Candidates with previous work experience in customer service or hospitality is preferred.
Knowledge, Skills and Abilities:
Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.
Software Skills: Microsoft 360; Microsoft Teams; and Zoom
Physical and Environmental Demands:
Sit for long periods of time
Carry/Lift up to 25 lbs.
Deadline to Apply:
The deadline to apply is August 11, 2024.
Priority consideration will be given to those who apply by July 31, 2024.
EEO Statement:
SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.
Benefits:
SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
