Anton Paar develops, produces and distributes highly accurate laboratory instruments and process measuring systems, and provides custom-tailored automation and robotic solutions. It is the world leader in the measurement of density, concentration and CO2 and in the field of rheometry. At Anton Paar India, we are responsible for the distribution process, including sales, service, customer and application support, and logistics. You may visit our website for more information at http://www.anton-paar.com/ Also, you may like to have a glimpse about the culture at Anton Paar India at https://www.anton-paar.com/in-en/jobs/corporations/working-at-anton-paar-india-pvt-ltd/
Responsibilities: Job Role: Executive - Front Office & Travel Desk
Reports to: Head - Corporate Services
Job Overview: The role will be responsible for managing end-to-end travel arrangements along with front desk operations and administrative coordination. This role requires a professional who can efficiently handle travel logistics, visa coordination, visitor management, and stakeholder coordination while ensuring a seamless experience for employees and guests.
Responsibilities and Duties:
Travel Management & Coordination
Coordinate and manage domestic and international travel arrangements, including flight bookings, accommodation, and local transportation.
Handle visa processing and related documentation for employees and international visitors.
Liaise with travel vendors and agencies to ensure cost-effective and timely travel arrangements.
Accommodation & Guest Relations
Manage hotel bookings, guest house arrangements, and visitor accommodation.
Ensure smooth and professional experience for visiting clients, delegates, and employees.
Coordinate all necessary arrangements for guest visits, including logistics and hospitality.
Front Office Operations
Serve as the first point of contact for visitors and incoming communication.
Manage front desk operations, including handling calls, emails, and walk-in queries.
Oversee meeting room scheduling and allocation.
Maintain visitor records in compliance with organizational protocols.
Administrative Coordination
Collaborate with internal teams and stakeholders for travel and administrative requirements.
Coordinate with vendors for travel, hospitality, and related services.
Support general administrative activities as assigned.
MIS & Reporting
Maintain accurate travel and administrative records and reports.
Track travel expenses, vendor invoices, and booking details.
Provide periodic MIS reports to the reporting manager.
Your profile: Education and Experience:
Bachelor's degree in any discipline
Preferred: Degree or certification in Travel & Tourism / Hospitality Management
Minimum 3+ years of relevant experience in travel desk, front office, or administrative roles
Prior experience in handling travel bookings, visa coordination, and guest management will be preferred.
What we offer: Required Skills and Abilities:
Strong verbal & written communication and interpersonal skills
Excellent organizational and multitasking abilities
Proficiency in MS Office (Excel, Word, Outlook)
Working knowledge of travel coordination and visa processes
High level of professionalism and customer orientation
